In today’s modern society,technology makes it easier to transform paper documents into computer files that could be stored in the cloud or on your laptop/PC or even your smartphone. However,you may still find instances when a paper document may be required. Both these formats have disadvantages and advantages. This short post will provide information about the different positives and negatives of paper and digital mapping.
1. Digital Maps
Accessing Documents Quickly While On The Run
Digital files have two main benefits: easy access and retrieval. Unlike their paper counterparts that require manual access and a good memory to remember where situations are placed,digital files might be retrieved utilising keywords,not something that can be done with paper documents! Keyword search is helpful because they can be matched either in the title or content,no matter where the document is located.
Using cloud storage,documents can be retrieved from office computers and smart phones thereby,offering flexibility of access. It is because of this that digital is definitely the preferred format by work teams. An example is organisational records,such as customer information,that must be shared among lots of people inside a geographically diverse work group to the project to achieve success.
Increased Storage Area
Naturally,paper documents will take up space. Unfortunately,today’s many environments people work in do not have space to spare. With physical space being limited,and the fee for electronic storage becoming ever cheaper,it makes sense that a person would use digital technology to hold digital mapping documents. Scanners can be used to turn paper documents into digital files and put them in ‘the cloud’.
2. Advantages of Paper Documents
While confidentiality issues is probably not highly significant when dealing with geographical documents,it will arise when organising the legal and financial elements of client information. Using online information,such as emailing digital documentation,is not always totally secure therefore,attaching digital map data to a email can position the information at an increased risk. It is important to place simple passwords around the document before opening it,and you need to share the password verbally to the recipient.
Here is where paper documentation is a benefit. Not simply is sensitive information kept confidential,although the hard copies are simpler to manage from a security perspective.
A Dependable Source
In spite of the digital map resource being convenience,paper maps might be more reliable. Consider the situation – if you are travelling to a remote location in which the online access is poor,our recommendation is that you have hard copies available. A paper document will not need reliable online access to function,and is also accessible to pass around to all people the audience. It might be old-fashioned,but including the antiquated methods have their own benefits.
No Need To Support
Digital documents,including digital maps,require electronic backups. Neglecting to backup the documents might be disastrous! A paper map or document is far more reliable because it is not going to require backups,although extra copies in the item won’t go amiss.
As can be viewed,both paper and digital mapping have benefits however,they have factors why they could be disadvantageous. Making use of the information above,you can determine which choice is suited for your needs.
For more information on digital maps,then this post answers a lot of questions